Category Archives: Policies and Procedures

Human Resources for Nonprofits Update

News StandThis post is focused on some of the latest developments and issues in human resources, issues that can affect all nonprofit organizations that have employees.

Let’s start with the I-9 form. All employers are required to have these filled out by their employees.  Federal agencies are stepping up their compliance audits of companies in an effort to crack down on illegal immigrants by going after employers. It is best to make sure you have these from all of your employees.

Does your nonprofit use interns? Do you use those interns as a pool of potential employees?  Then this article might be of interest to you.

In any issue involving human resources your documentation is key. From setting performance expectations to defending yourself in court, a solid paper trail can only help. This article list seven major mistakes to avoid.

Hiring employees can be an expensive and time consuming process. As much as we strive to make the best matches not every new-hire works out. This piece has some great advice for those doing the hiring and includes questions to ask potential employees that may help us make better hiring decisions.

Your nonprofit has a policy to only pay overtime pay if approved in advance but an employee is claiming overtime hours worked that were not approved in advance. What do you do?

A disaster waiting to happen or a boon to employers? This article talks about this service from CareerBuilder.com where employers can search for information regarding potential, and current, employee’s online life. Searches of people  can be done without this service but I think this straddles the issue of work-life vs. private-life a little too much.

“That type of behavior goes on here all the time.” is not a sufficient defense against a harassment claim. All managers need to take harassment claims seriously to protect both employees and employers.

Finally, sometimes it is the little things, things that you might think will have no repercussions that get us into trouble. Here is an example of an employee who didn’t like being refereed to by his nickname on the job.

Creating a Risk Management Culture

Board MeetingHow do you create a culture of risk management in your nonprofit?  And what is a culture of risk management?

The Nonprofit Risk Management Center had a really nice piece last week about the culture of risk management in nonprofits, and how to establish it. From their article:

When nonprofit leaders reach out to the Center for advice on weaving risk management into the fabric of their organizations they often assume that what’s missing is a long list of policies. While adding new or updating existing policies may be in order, a bigger-picture issue almost always requires more immediate focus. That issue is the culture of the nonprofit, which may be either receptive or hostile to risk management. And, while culture change is a long term effort, starting as soon as possible will lend credence to everything else that follows.

As the article states, risk management isn’t just a list of policies or your insurance policies (that is risk financing, a part of risk management). But it is the tone that is set by board and management. The nonprofit’s ethics also come into play here. If the CEO walks out of the office with a ream of paper under their arm, what does this tell the staff? If the Executive Director says to the staff, “We can’t let the Board know anything is wrong!” what message are they communicating?

To me, and as the above article illustrates, a culture of risk management is one of always asking questions about our organizations.  Typical risk management questions like, “What’s the worst that could happen?” to perhaps less typical questions such as:

  • What would would happen to our event twice the amount of people showed up as we expected?
  • How do we reward staff?  Are we doing enough?
  • Is there a better way to present out financials that will make them easier to understand?
  • Are we being honest in our communications with our stakeholders?

A nonprofit organization faces risk every day just by opening its doors.  If a nonprofit serves a vulnerable population such as children or the elderly they can face even greater risks. But clearly we are not letting that stand in the way of doing needed work.  Managing the risks nonprofits face is critical to the success of meeting our goals and missions. The more we can make risk management a part of our daily processes, of creating that culture of risk management, the better our organizations will be.

Do you have any other ideas of questions we should be asking ourselves? Post them in the comments below. If you would like to immerse yourself in nonprofit risk management issues in a lively, intelligent and entertaining way please check out the Risk Management Center’s 2009 Risk Management and Finance Summit for Nonprofits.

A Nonprofit News Round-Up

roundupToday I just have a short round up of interesting items from the last few weeks.  But I first want to say thanks to the Nonprofit Congress Blog for mentioning this blog in the Nonprofit Blog Carnival it recently hosted.

This piece is from mid May but it is worth another mention.  The article is on administration costs and charity ratings from the Good Intentions Are Not Enough blog.  The premise is that the focus on administrative costs can do harm than good, and I agree with the author’s arguments.

This article from the Nonprofit Professionals Advisory Group is a nice wrap up of the President’s Stimulus plan and its possible effects for the nonprofit sector.  From helping organizations stay afloat to expanding others, there is a lot to know about the plan.

Our sector is not immune to questionable ethical decisions.  This article from the Stanford Social Innovation Review highlights some of the issues specific to the nonprofit sector and ways to promote ethical behavior in charitable organizations.

When groups talk about saving money all options should be on the table.  But eliminating Directors and Officers liability insurance is a risky option.  This article gives some good reasons why you shouldn’t cut it and some tips about judging your own coverage or shopping for other coverage.  Here is a good resource for D&O insurance and other organizational coverages.

Nonprofit Resources – Three helpful items

Have a question about a nonprofit issue?

BoardSource has a really nice Question and Answer section.  Some of the items are member only but there is plenty of free information available.  This site also has a bunch of Q&A’s here.

How does a nonprofit go out of business?

While there may be some state specific rules you’ll need to look up, the IRS recently published this piece on how to terminate an organization.

Private Inurement, Excess Compensation, Intermediate Sanctions, and Rebuttable Presumption

This free publication from GuideStar outlines what the IRS expects of charities and how we can comply with the rules that govern 501(c)(3) organizations.