Category Archives: Risk Management

Human Resources for Nonprofits Update

News StandThis post is focused on some of the latest developments and issues in human resources, issues that can affect all nonprofit organizations that have employees.

Let’s start with the I-9 form. All employers are required to have these filled out by their employees.  Federal agencies are stepping up their compliance audits of companies in an effort to crack down on illegal immigrants by going after employers. It is best to make sure you have these from all of your employees.

Does your nonprofit use interns? Do you use those interns as a pool of potential employees?  Then this article might be of interest to you.

In any issue involving human resources your documentation is key. From setting performance expectations to defending yourself in court, a solid paper trail can only help. This article list seven major mistakes to avoid.

Hiring employees can be an expensive and time consuming process. As much as we strive to make the best matches not every new-hire works out. This piece has some great advice for those doing the hiring and includes questions to ask potential employees that may help us make better hiring decisions.

Your nonprofit has a policy to only pay overtime pay if approved in advance but an employee is claiming overtime hours worked that were not approved in advance. What do you do?

A disaster waiting to happen or a boon to employers? This article talks about this service from CareerBuilder.com where employers can search for information regarding potential, and current, employee’s online life. Searches of people  can be done without this service but I think this straddles the issue of work-life vs. private-life a little too much.

“That type of behavior goes on here all the time.” is not a sufficient defense against a harassment claim. All managers need to take harassment claims seriously to protect both employees and employers.

Finally, sometimes it is the little things, things that you might think will have no repercussions that get us into trouble. Here is an example of an employee who didn’t like being refereed to by his nickname on the job.

Creating a Risk Management Culture

Board MeetingHow do you create a culture of risk management in your nonprofit?  And what is a culture of risk management?

The Nonprofit Risk Management Center had a really nice piece last week about the culture of risk management in nonprofits, and how to establish it. From their article:

When nonprofit leaders reach out to the Center for advice on weaving risk management into the fabric of their organizations they often assume that what’s missing is a long list of policies. While adding new or updating existing policies may be in order, a bigger-picture issue almost always requires more immediate focus. That issue is the culture of the nonprofit, which may be either receptive or hostile to risk management. And, while culture change is a long term effort, starting as soon as possible will lend credence to everything else that follows.

As the article states, risk management isn’t just a list of policies or your insurance policies (that is risk financing, a part of risk management). But it is the tone that is set by board and management. The nonprofit’s ethics also come into play here. If the CEO walks out of the office with a ream of paper under their arm, what does this tell the staff? If the Executive Director says to the staff, “We can’t let the Board know anything is wrong!” what message are they communicating?

To me, and as the above article illustrates, a culture of risk management is one of always asking questions about our organizations.  Typical risk management questions like, “What’s the worst that could happen?” to perhaps less typical questions such as:

  • What would would happen to our event twice the amount of people showed up as we expected?
  • How do we reward staff?  Are we doing enough?
  • Is there a better way to present out financials that will make them easier to understand?
  • Are we being honest in our communications with our stakeholders?

A nonprofit organization faces risk every day just by opening its doors.  If a nonprofit serves a vulnerable population such as children or the elderly they can face even greater risks. But clearly we are not letting that stand in the way of doing needed work.  Managing the risks nonprofits face is critical to the success of meeting our goals and missions. The more we can make risk management a part of our daily processes, of creating that culture of risk management, the better our organizations will be.

Do you have any other ideas of questions we should be asking ourselves? Post them in the comments below. If you would like to immerse yourself in nonprofit risk management issues in a lively, intelligent and entertaining way please check out the Risk Management Center’s 2009 Risk Management and Finance Summit for Nonprofits.

The News This Week

Box 'o resourcesThis weeks news update features some timely HR issues, an interesting resource and a partial list of where I will be presenting.  Other gigs are in the works, I’ll list those as they are conformed.  If you have been to one of my recent workshops and are wondering where those resources I mentioned are hiding, this link should get you started.

Human Resources

Got a summer intern at your nonprofit?  It is a great way to introduce people to the sector and bring in some skills the organization my be looking for.  But this can be a dicey area for federal and state labor laws.  The Risk Management Center has this nice piece that covers the federal Department of Labor issues, always a good idea to make sure you are doing it right.

The Federal Minimum Wage will go up on July 24th.  Check out this link to find out if you will be effected and what the minimum wage in your state, and all the states you may have employees in, is.

From Girl Scout cookies to March Madness, fundraising in the office and betting pools can be pretty common.  Here are a few things to think about if this goes on in your office.

The Chronicle of Philanthropy had another of its Live Discussions, this one called, “Grooming the Next Generation of Nonprofit Leaders: an Intergenerational Discussion.”  Thant link will take you to a transcript of the discussion, worth a read.

Resources

Have you ever wanted to see what someone else had written for a presentation, proposal or a plan?  To be able to take advantage of what others have worked on rather than trying to reinvent the wheel every time?  Or would you like to share your resources to help others out?  IdeaEncore was created as a place to do just that.  From their website:

IdeaEncore helps nonprofits build their reputation, spread their mission, and create earned income by providing a cross-sector nonprofit marketplace for document sharing. Our online file downloads and sharing services enable you to publish, browse, share, and retrieve files to better understand what your peers are doing. Why re-invent the wheel? When you can re-use tools and templates to better manage your work and assist your daily work.

Events I’m At

I’m horrible about publicizing these, but here is a list of where I will be presenting as of today:

Cal State Fullerton’s Summer School for Nonprofits in July

Long Beach Nonprofit Partnership’s Tools Of The Trade, June 16 event

Ventura Community Foundation’s Center for Nonprofit Leadership Financial Literacy workshops in July.

Northern California Association of Nonprofits Annual Meeting in September.