Tag Archives: Recommended Reading

Creating a Risk Management Culture

Board MeetingHow do you create a culture of risk management in your nonprofit?  And what is a culture of risk management?

The Nonprofit Risk Management Center had a really nice piece last week about the culture of risk management in nonprofits, and how to establish it. From their article:

When nonprofit leaders reach out to the Center for advice on weaving risk management into the fabric of their organizations they often assume that what’s missing is a long list of policies. While adding new or updating existing policies may be in order, a bigger-picture issue almost always requires more immediate focus. That issue is the culture of the nonprofit, which may be either receptive or hostile to risk management. And, while culture change is a long term effort, starting as soon as possible will lend credence to everything else that follows.

As the article states, risk management isn’t just a list of policies or your insurance policies (that is risk financing, a part of risk management). But it is the tone that is set by board and management. The nonprofit’s ethics also come into play here. If the CEO walks out of the office with a ream of paper under their arm, what does this tell the staff? If the Executive Director says to the staff, “We can’t let the Board know anything is wrong!” what message are they communicating?

To me, and as the above article illustrates, a culture of risk management is one of always asking questions about our organizations.  Typical risk management questions like, “What’s the worst that could happen?” to perhaps less typical questions such as:

  • What would would happen to our event twice the amount of people showed up as we expected?
  • How do we reward staff?  Are we doing enough?
  • Is there a better way to present out financials that will make them easier to understand?
  • Are we being honest in our communications with our stakeholders?

A nonprofit organization faces risk every day just by opening its doors.  If a nonprofit serves a vulnerable population such as children or the elderly they can face even greater risks. But clearly we are not letting that stand in the way of doing needed work.  Managing the risks nonprofits face is critical to the success of meeting our goals and missions. The more we can make risk management a part of our daily processes, of creating that culture of risk management, the better our organizations will be.

Do you have any other ideas of questions we should be asking ourselves? Post them in the comments below. If you would like to immerse yourself in nonprofit risk management issues in a lively, intelligent and entertaining way please check out the Risk Management Center’s 2009 Risk Management and Finance Summit for Nonprofits.

Nonprofit News Roundup

IRS and the 990

logo-irsAs I mentioned in the post below the Urban Institute’s 990 online is getting ready to start processing the updated form 990. They hope to be ready to go by the end of July (not the end of June as I previously mentioned in my last post).  There is a great piece in Blue Avocado about the system and a call to action to help improve it. Worth a read, especially for those thinking of jumping in and using the system.

Perhaps not everyone wants to read the IRS’s five year strategic plan?  No problem, the nice folks at Guidestar have and let us know what the Internal Revenue Service has in store for tax exempt organizations. Between what they lay out here and several recent speeches by Lois Lerner and Sarah Hall Ingram (also reported on by Guidestar in the above link) we can be pretty sure of where their focus will lie.  As the article points out, nonprofit should:

Pay the proper employment taxes on your staff; use appropriate comparable wage data to set executive compensation and document your decisions; file Form 990 promptly and accurately (and electronically, if possible); use efficient fundraising methods; and spend most of your revenues on achieving your tax-exempt purpose.

Good advice all around.

Managing in Tough Times

In case there was any confusion about it, times are still tight.  Two items from the Bridgespan Group and The Listening Post Project give us an update, and California’s budget meltdown is being replayed in other states.

Bridgespan’s piece is a follow-up to their November 2008 7 Steps article. From the opening paragraph:

The percentage of nonprofits that have resorted to layoffs has increased, as has the percentage that has made broad-based programmatic reductions. More organizations have drawn down their reserves. Nonprofit leaders appear to be optimistic about the future, though: Almost half of the respondents reported that they believe their organization will be on stronger financial footing in a year’s time.

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Click on the image for a larger view

The Listening Post Project, from the Center for Civil Society Studies at Johns Hopkins University, released a new study, “Impact of the 2007-09 Economic Recession on Nonprofit Organizations” (link opens a PDF). From the executive summary:

Key findings from the 363 organizations responding to this Sounding include the following:

  • 83 percent of responding organizations reported some level of fiscal stress during the target period of September 2008 to March 2009.
  • Close to 40 percent of the organizations considered the stress to be “severe” or “very severe”.
  • Theaters and orchestras were particularly hard hit, with 73 percent of the former and half of the latter reporting “severe” or “very severe” stress.

The deadline to pass California’s budget came and went last week.  The Chronicle of Philanthropy has a good piece on how CA nonprofits will be effected by the state government’s game of chicken.

Nonprofit Financial Tools

I’ll try to end this post on a happier note with a couple of tips and resources! For accounting!  Leading off is a recent article from Guidestar, “Ensuring a Smooth Annual Audit.” While it may not have a lot of revelations in it it is solid advice for any organization that is planning on a annual financial audit.

Tye Bridgespan Group is offering nonprofit organizations its new Nonprofit Cost Analysis Toolkit.  This is a fine set of tools to help nonprofits understand what are the true, real, honest costs of running our organizations.  Not knowing what it really costs your organization to do all that it does makes it difficult to move forward.

More cost analysis and fiancial tools can be found in my Managing Challenging Times section.

IRS Info and Some Questions and Answers

Questions and AnswersIRS, Governance and the Form 990

I’ll lead off with some exiting news.  Well, it’s exiting to me at least.   Last week I learned that the Urban Institute’s efile.form.990 site should start being able to process the latest version of the form 990 by the end of July (not June).  Their system allows you to electronically prepare and file your organization form 990, 990 EZ and extensions to file.  There is a small fee, but I encourage anyone who prepares your organizations forms by hand to look into their system.

Sarah Hall Ingram, the IRS Commissioner for Tax Exempt and Government Entities, made a presentation at Georgetown Law Center this week on nonprofit governance issues and what the IRS sees as its role relating to that.

While both state regulation and sector self-regulation are important, and I welcome and respect them, they do not get the IRS off the hook. Congress gave us a job to do, and we cannot delegate to others our obligation to enforce the conditions of federal tax exemption.

If you would like to read her remarks they are available as a PDF here.

Collaboration Resources

Need some tips on online collaboration tools? Gayle C. Thorsen at IMPACTMAX has a good rundown on some resources that should help you.

Questions and Answers: Revenue Recognition

Each year we have several matching gifts that come in after the fiscal year end of June 30.  Should these receipts be counted toward the past fiscal year or the current year?  For donor recognition purposes we count these gifts in the year they were pledged.  For accounting purposes, how should we be dealing with this?

You should count them the same way you do for recognition. Nonprofit accounting rules for donations take into account the donors intent, and if the check was written in before the end of your fiscal year, or the pledge was made before then end of your fiscal year, it should be counted as that fiscal years money.

Questions and Answers: Employee or Independent Contractor?

I’m a bookkeeper trying to help a recently started, all volunteer nonprofit. The one concern I have is the administrative costs for the person who runs it. If the nonprofit were to reimburse that person for a missed day at work, would they be considered an employee of the nonprofit?

You can’t reimburse somebody for a missed day of work, that is not a “real” expense. That would be considered compensation. This could be a 1099 / independent contractor relationship OR an employee relationship. I would look carefully at the duties tests between the two and make your judgment. The IRS is pretty serious about making sure employers classify folks correctly.  You can check out their resource pages here.

Question and Answers: Hiring Costs

We are a small nonprofit that had a change in our Executive Director. The costs to recruit, interview and move a new Executive Director to our state was extremely expensive. These costs are a one-time charge that are impacting our net assets. Is there a way that I can capitalize them to spread out the impact?

Not in this case. Capitalizing an expense is done for physical assets that have a long useful life so that the expense of the item is spread out over its time of use.  Employees can’t get treated the same way.

Just make sure to clearly explain and footnote the situation on all of your reports and financials so people will not think there is something wrong with the organization and you should be OK.

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